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Keep Your Documents Safe

Suffolk County Clerk Judith A. Pascale has issued the following document safety tips for this hurricane season.
“The devastation brought by recent hurricane seasons serves as a strong reminder that hurricane preparedness needs to be pushed to the forefront of everyone’s agenda. Experts agree that storing key documents in safe locations provides the maximum level of security and convenience in the aftermath of a catastrophe like a major hurricane,” commented Suffolk County Clerk Judith A. Pascale.
Safety deposit boxes, which are available for rent from many banks, can provide peace of mind. For on-site home storage, consider a fireproof lockable box. Storing key documents in a compact location will allow instant access to the basic information one needs to begin recovering from a disaster. These boxes can be purchased from household goods and office supply stores in a variety of sizes.
“While safes and safety deposit boxes are among the best places to store your most sensitive documents, I want to assure all Suffolk County residents that a permanent copy of all documents recorded in our Office, (i.e. deeds, mortgages, powers of attorney, etc.), are readily available, should an unfortunate disaster strike,” commented Pascale.
By digitally scanning and retaining land records, digital surrogates are utilized in place of the actual hard copies to preserve land transactions while also providing for an efficient and effective safeguard of the land records of Suffolk County.
“Although traditional paper mediums are increasingly susceptible to disaster, we utilize state-of-the-art computer storage systems to hold digital images of these paper mediums to provide an added layer of security in the protection of the public record,” concluded Pascale.

Filed in: County Clerk Update

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